Beitel Tax Law Careers
Office Services Coordinator
Description
Is your superpower making things happen behind the scenes, efficiently and effortlessly?
Do you have a talent for organization and a passion for supporting high-performing legal teams?
If so, we want to speak with you.
We're a growing Canadian tax law boutique located in the heart of Toronto, and we’re looking for an Office Services Coordinator to fill an open opportunity to keep our office running efficiently, professionally, and with purpose.
In this role, you will be the go-to person for keeping daily operations smooth and seamless. You’ll work closely with legal and administrative staff, manage multiple responsibilities, and provide both proactive support and reactive problem-solving — all while helping maintain a professional and welcoming environment for our clients and team.
You would report to the Director of Operations.
If you’re looking for an opportunity to support a respected legal team and play a vital part in the day-to-day operations of a high-performing firm, we’d love to hear from you.
What’s in it for you:
Compensation & Benefits
Upon joining the team, you will receive;
· $50,000-$55,000 per annum, based on experience;
· Comprehensive health and dental benefits offered
· 3 weeks of paid vacation time off annually;
· 11 Paid Holidays annually
· Paid Birthday off annually
· 8 Personal / Wellness days annually
· Located in the heart of Toronto- Bay St.
· 100% in Office- 9 am to 5 pm.
· Business Casual Dress
What you’ll be doing
- Mail & Couriers: Manage the processing of incoming and outgoing mail, courier packages, and deliveries to ensure timely distribution and dispatch.
- Office Maintenance: Keep the office well-stocked and organized, including the kitchen, office supplies, and boardrooms. Ensure desks are kept clean and support a paper-free environment.
- Reception Duties: Greet visitors, manage incoming calls, and provide a welcoming front-of-house experience.
- Technology Oversight: Monitor the functionality of printers, copiers, and other office equipment; troubleshoot and escalate issues as needed.
- Document Handling: Coordinate bulk mailings and help track filing deadlines for legal and tax-related documents.
- Internal Support: Act as the first point of contact for office support requests and assist with overflow from legal or project-based work.
- Tech Support: Provide first-line IT assistance to staff and conduct routine checks to ensure systems are functional and up to date.
- Event Coordination: Assist with organizing internal events, lunches, and meetings as needed.
- Onboarding Support: Set up new hire orientation materials and coordinate onboarding meetings to ensure a smooth welcome experience.
- Benefits Admin Support: Update and maintain employee lists for internal systems and benefit programs.
Desired Experience & Qualifications:
What You Bring:
- Post-secondary education, preferably with a Legal Assistant Diploma, Law Clerk Certificate, or equivalent experience, is required.
- 1–2 years of office experience in a professional services or legal environment is an asset.
- Strong organizational and time management skills with the ability to multitask.
- Professional, proactive, and adaptable approach to work in a fast-paced environment.
- Comfortable using office technology and willing to support others with basic IT troubleshooting.
- A team player with a customer-service mindset and a keen eye for detail.
- Excellent time management and organizational skills
- Strong command of English with excellent written and verbal communication skills
- Ability to think independently
Our Core Values
Collaboration
We thrive by sharing knowledge, opportunities, and ideas freely inside and outside our organization. We prosper through building relationships rather than controlling resources. By learning from others, we expand beyond our own limits, striving for excellence together. Success or failure is a team effort, not an individual pursuit.
Excellence
We recognize that mastering our craft is a lifelong pursuit and that excellence is a process rather than a result. We prefer being right to having been right and, therefore, accept constructive criticism with gratitude. We expect our teammates to hold us to the highest standards and help us achieve them.
Innovation
We innovate continuously, believing there is always a better way. Through experimentation, we learn from both success and failure. Sometimes, progress comes in small steps; other times, it comes through bold change. We embrace a practical, evidence-based approach driven by real-world experience.
Care
We strive to provide our team members the time, flexibility, and resources they need to fulfill their care responsibilities, including self-care. We recognize that health and sustainability require an investment of time and energy, which is incompatible with an excessive workload. We also seek as an organization to fulfill our responsibility to care for our community through pro bono initiatives, knowledge sharing and inclusivity.
Integrity
We uphold professionalism, honesty, respect, fairness, and accountability in all we do. Our responsibilities to clients, colleagues, the courts, and society guide our actions. We prioritize clear, honest communication and treat everyone with respect. Recognizing when we occupy positions of power, we strive for fairness, balancing others’ interests with our own.
About BTL
Beitel Tax Law represents entrepreneurs and private companies in conflicts with the Canada Revenue Agency. None of our lawyers practice any areas of law other than tax, and most have spent their entire careers practicing exclusively in tax.
Our philosophy is to think less like lawyers and more like entrepreneurs. We have among the lowest billable hour targets in the industry because we want our lawyers to learn, train and sharpen their skills on our time rather than yours. We have an in-house coaching program for our associates and a full-time practice innovation lawyer focused on adopting new technologies and improving our processes. We have arranged real-time translation for our clients to ensure we can help a diverse clientele.
Even if we don’t think like (traditional) lawyers, we are still obsessed with the law. Our lawyers have been cited by the Supreme Court of Canada and publish Beitel Tax Disputes for the Owner Manager quarterly for Thomson Reuters. Our internal chat buzzes throughout the day with in-depth discussions of legal ideas, strategies and tactics, meaning that even if our clients are represented by only one lawyer, they benefit from the experience of all.
We think we’re building something innovative and different in tax law. Check us out: Website: https://btl.ca/ LinkedIn: https://www.linkedin.com/company/beiteltaxlaw/
To Apply & Our Process
Please forward your cover letter and resume to https://btl.applytojobs.ca
Due to a high volume of applicants, we are unable to respond to every application that we receive. If you are chosen to move forward, our interview process follows this sequence:
1. In-person interview with members of our team.
2. If required, a second round will be conducted.
3. A decision is communicated, and an offer is extended.
4. Reference and background checks.
BTL is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the selection process. Please inform us within your application if you require any accommodations, and every effort will be made to meet your needs.
Compensation
$50,000.00 - $55,000.00 per year